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Scenario · Quality and Food Safety

Conduct a mock recall of a raw material lot

You are the Quality Coordinator supporting the recall team at Dandenong South.

Advanced3 to 4 hours7 tasks
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The situation

What has happened

The spring mock recall scenario is that the supplier of dried apricot halves has advised that lot MV-4471 was packed on a line that also handled an undeclared allergen. The lot was received on 28 August, quarantined for a missing certificate of analysis, released on 1 September and used in apricot and almond fruit bar batches on snack line 2. Some of that product has been dispatched to distribution centres and some is on hold after the metal detector event. Sarah Okonjo wants the trace completed within the four hour target in the recall procedure, the reconciliation recorded and every gap in the records reported honestly.

Your brief. Trace the raw material lot forward to every batch, finished goods lot, customer and quantity, reconcile produced, in stock and dispatched, place stock on hand on hold, time every step against the procedure and report the result and any gaps to the quality manager.
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Tasks

Deliverables

  • Completed recall log with timings
  • Traceability and reconciliation table
  • Draft customer notification
  • Register entries for any gaps
  • Mock recall report

Documents to use

Systems to use

Raw Material Receipts and Stock

Every inbound lot of raw material and packaging with supplier, quantity, allergen status and quarantine or release status.

Production Batch Records

Every food, beverage and pharmaceutical batch from planning to release, with line, quantity, status and the notes that support release.

Non-conformance and CAPA Register

Register of every non-conformance, deviation, complaint and safety incident with investigation, corrective and preventive action and closure status.

For trainers and assessors

Units of competency

Current on training.gov.au for the Food, Beverage and Pharmaceutical as at 10 September 2026.

FBPTEC4008Participate in product recalls
FBPFSY3004Participate in traceability activities
FBPFSY4001Supervise and maintain a food safety plan
FBPFSY4003Perform an allergen risk review

Qualifications

FBP40321Certificate IV in Food Processing
Assessor notes

What to look for

Evidence guide

Check that the trace follows the records rather than assumptions, that the reconciliation balances or that any difference is reported rather than hidden, that stock on hand is placed on hold before notification is drafted, and that timings are recorded honestly against the four hour target. The report should identify what would make the next trace faster.

The student's evidence summary lists every record they created or changed in the systems named above, their notes and the tasks they ticked. Verify it against the deliverables and your own assessment tool.