Goods Receipt Inspection Form
v1.7
Purpose. Completed for every delivery of raw material, ingredient or packaging to record the inspection and the decision to accept, quarantine or reject.
1.When to use this form
Complete this form for every inbound delivery before the material is moved from the receiving dock. One form covers one delivery from one supplier. Attach the delivery docket and the certificate of analysis where the specification requires one.
2.Vehicle and load checks
Check that the vehicle is clean, free of pests and odour, that chilled loads are within the temperature limit on the specification and that the load is intact and free of damage. Record the vehicle temperature reading for chilled and frozen loads.
3.Material checks
Check the material name, supplier, lot number, quantity, use by or best before date and allergen declaration against the purchase order and the specification. Check that the supplier is on the approved supplier register.
4.Decision
Accept the delivery only if every check passes. Quarantine any delivery that needs a laboratory result or a certificate of analysis before use. Reject any delivery that fails a food safety check and record the reason. All materials go to quarantine status in the stock system until released.
5.After completion
Enter the receipt in the raw material receipts system, label each pallet with the lot number and status and file the form with the delivery docket.